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Customs Brokers System

INTRODUCTION
installed sites
our background
system highlights
coming soon

SYSTEM REQUIREMENTS
databases
computer requirements
environment
dataflex

OPERATIONS
entry preparation
automatic operations approval
consolidated entry processing
consist sheet data entry
viatrade data entry

ACCOUNTING / FINANCE
invoice production
billing control
collections and credit control
audit trail
daily accounting
financial statements

SALES
sales commission report
revenue reporting
customer shipment report
customer enquiry for sales

MANAGEMENT CONTROLS
system highlights
daily management statistics
departmental activity
customer revenue analysis
activity tracking

DEMO NOTES
common key usuage
getting started

accounting / finance

invoice production

  • Automated billing greatly reduces billing clerk time. At some sites, over 95% of entries are invoiced without human intervention. Front-end staff key in additional services performed (e.g., telephone calls, faxes, etc.). By accessing user-configured billing tables, Import/2020 determines if and how much to charge for the service. Tables are detailed and can differentiate charges based on:
    • the importer
    • type of shipment
    • port of clearance
    • carrier used to import good
    • value of shipment
    • weight and number of packages
    • account being billed (can be different from that of the importer)
  • Automatic billing is designed to handle many complex billing formulas (F2-2 F7-Port and Carrier group exceptions) .
  • Foreign exchange rates are handled automatically. Customers can be billed in Hong Kong dollars for Canadian dollar duty and taxes, British pound freight charges and US dollar brokerage fees--all on the same invoice--with exchange calculated automatically. Exchange rates can be overridden as required. (see F#5).
  • Operations approval can automatically produce the invoice.

billing control

  • Able to customize the degree of automation, so routine items are fully automated while special items are brought to the attention of the billing supervisor or processor as deemed appropriate
  • Payouts to the Receiver General and others are tracked by shipment to ensure that all monies paid out are billed (P#462)
  • Incomplete invoice report (P#586)
  • Unbilled BACF Control Report (P#495)

collections and credit control

  • Aging report
  • Online history -- summary to details
  • Operations staff starting a shipment are shown:
    • aging information, including current balance
    • credit limit warnings which are "time stamped"
    • important accounting notes and comments

audit trail

  • from the summary GL revenue posting to the individual invoice line item

daily accounting

  • Daily general ledger posting control, audit trail and exception reports
  • Daily bank reconciliation
  • Interfaces to other systems can be added as required
  • All cash receipts (both customer and direct general ledger) and all cheques (duty, freight, and office expenses) are processed through the same system.

financial statement production

  • table-driven financial reports--flexible, user produced
  • daily departmental activity report
  • multi-company, multi year-end statements and general ledgers
  • intercompany posting features
  • flexible control over opening and closing periods

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